Group of students walking outside on campus.

December 23, 2013

Summer 2014 Now Seated – Sent 12/20/2013

Posted by Registrar in Registrar Communications

Hello Schedulers,

An announcement has been posted in the system. Please read below for details about the announcement:

Good Afternoon,
Today we were able to seat the summer 2014 schedule.  The information will move to SIRI and Infosource tonight, so please begin checking your schedules Monday.  We have one or two courses we are still working on some issues with, but almost all courses are sat.  The interface is on so if you need to schedule or cancel any additional classes you may go ahead and do so immediately.

The summer schedule is being published to students on January 2nd.

Also, just a friendly reminder to keep working on your fall schedules as the deadline for all centrally scheduled changes is January 21st.  I will set up a January workshop for fall shortly.

Happy Holidays!

Sara

If you need more details, please click the link below:

http://scheduling.registrar.buffalo.edu/kb/faq.php?id=23

December 17, 2013

Student Response Center (SRC) Holiday Hours

Posted by ndouglas in Degree Audit, Faculty, Financial Aid, Financial Literacy, HUB Alerts, HUB News, Registrar, Registrar Communications, SARFS, SRC, Staff, Student Accounts, Students, Uncategorized

The SRC will be closed from December 24th, 2013 through January 1st, 2014. Regular business hours will resume on January 2nd, 2014.

December 11, 2013

Notice to Department Schedulers – Sent 12/10/2013

Posted by Registrar in Registrar Communications

Hello Schedulers,

An announcement has been posted in the system. Please read below for details about the announcement:

Hello Schedulers,

A few announcements from our office:

Spring 2014 Final Exams and Commencement
Our office has processed all spreadsheets received for spring 2014 final exams.  If you did not submit anything to our office to schedule final exams please do so ASAP.  Also, please be sure to always review your final exam schedule prior to the end of the term as our office does the best we can with queries, but the queries cannot identify if the same cohort of students have 3-4 exams in one day if the times do not overlap.  Please also be on the look out for exam rooms that are not appropriately sized and let our office know as soon as you identify issues.

Also, this upcoming spring it has come to our attention final exams will overlap with graduation ceremonies due to the change in the academic calendar.  We have already begun working with departments who have identified this as a problem for them, but we are asking all departments to look into when their ceremonies are and if there are issues with the timing of your exams please let us know as soon as possible.  The issues to be on the look out for are graduating seniors who have exams during or after their departmental ceremony.  Ceremonies are running Thursday-Sunday and final exams will run Monday-Saturday of the same week. We are working with Special Events to look into alternatives moving forward beginning with spring 2015, but there will be no changes for spring 2014.

Stop Further Enrollment
It has come to our attention a few departments are using the “stop further enrollment” drop down on the enrollment control tab inside of maintain schedule of classes.  If you have a class seated in a central space this UNSEATS the class in R25 and your room then becomes available for us to assign to another class.  I have queried for these classes for spring and have input CSS and we will have to reseat those classes.  If you are unsure if you are going to hold a class or you want to cap enrollment please just change the enrollment cap and/or uncheck the schedule print or you are in danger of a double booking.

Incorrect Instructor Person Number Being Assigned
The grading folks in the Office of the Registrar have noted that there are many incorrect person numbers being assigned as instructors on classes.  They have received faculty phone calls that the faculty member cannot view their class in their HUB Faculty Center; when troubleshooting the issue, our staff have found incorrect person numbers.  This presents a confidentiality issue when the incorrect person number is used as that will give access to the class roster and information, to that staff member of the university with that person number.  If you are not sure of a person number please either ask the faculty member or your hiring area to confirm the person number.

Department Scheduler Workshop Tomorrow
Just a friendly reminder we will be holding a department scheduler workshop in Capen 201, tomorrow, from 10AM-12PM.  We will be sharing the computer lab with The Office of the Registrar staff who handle exceptions training as well.  Some of you may be in the room to attend both workshops, and me, as well as the exceptions staff, will be on hand to answer any questions.  There is no sign up for this training, you are free to come and go as your time permits between those hours.

Thank you,
Sara

If you need more details, please click the link below:

http://scheduling.registrar.buffalo.edu/kb/faq.php?id=22

December 6, 2013

Final Grade Rosters Available – Sent 12/2/2013

Posted by Registrar in Registrar Communications

Please note that you now have access to your final grade roster(s).  Attached you will find comprehensive notes about the final grading process.

Step         by step         directions for grading is available at http://www.buffalo.edu/hub/faculty/pdfs/grading.pdf.

Important Dates           for standard 15 week classes:

Dec.         6th: Last day of fall term

Dec.         23rd: Grades are due

Dec.         24th: Last day for making grade changes in faculty         center.

If you have any problems, send an email to: HUB-FAC-HELP-LIST@LISTSERV.BUFFALO.EDU.

 

Fall 2013 HUB GRADING INFORMATION Email to Faculty

November 25, 2013

Clarification of Academic Advisors’ Approval of Cross Registration Requests – Sent 11/18/13

Posted by Registrar in Registrar Communications

Colleagues –

Some of you have expressed concern about the fluctuating nature of enrollment and advisor approval of cross registration requests. I understand and appreciate your concerns. To clarify, we are asking for advisors to make the approval/denial decision based on the information that is available to them at the date that the request is made.

For example, if, on June 1, all of the remaining seats in a class are reserved for freshmen and the student isn’t a freshmen, then the cross registration should be approved. Likewise, if the student hasn’t been able to get into a limited enrollment course and it is impossible to know whether open seats would remain by the time that the Course Enrollment Control Policy is lifted (see my earlier email on that topic), then the advisor should approve the request. (The advisor would be taking the student’s word that s/he checked with the department to request force registration and that request was denied.)

We recognize that this means that an advisor may approve a request on one day, which then looks as if it shouldn’t have been approved because seats were opened at some later point. Unfortunately, that can’t be avoided given the ever-changing nature of enrollment. When you review a request, we ask that you make the best judgment that you can in support of the intention of the policy, which is to keep students engaged at UB and to have them enroll in UB courses prior to seeking cross registration elsewhere.

Feel free to contact me or Jacqui Hollins if you have questions or concerns. Jacqui is available at 645-2836 or jhollins@buffalo.edu.

Thank you,
Kara

November 22, 2013

Course Enrollment Control Process Update – Sent 11/18/2013

Posted by Registrar in Registrar Communications

Colleagues,

The Senior Vice Provost for Academic Affairs has asked me to announce that the registration process for impacted courses under the undergraduate Course Enrollment Control policy will be changing effective with spring 2014 registration. One week prior to the start of classes, the Course Enrollment Control policy will be lifted in HUB, allowing students who have previously attempted impacted courses to self-register in seats that remain open at that date. All other restrictions, including prerequisites, Reserve Capacities, and Repeat Policy restrictions that prohibit self-registration after two attempts, will continue to apply.

The process for repeat registration for impacted courses prior to this date is at the discretion of the cognizant decanal unit.

While this may not guarantee a seat if the course is otherwise full, it may be helpful to students seeking enrollment. Please share this broadly with students.

Feel free to contact me if you have questions or concerns.

Regards,

Kara Saunders

November 19, 2013

View Graduation Status – Sent 10/28/2013

Posted by Registrar in Registrar Communications

Good Afternoon:

A new functionality has been released to students in their HUB Student Service Center to allow them to now view their graduation status. Please see below for the email that was provided to students (the population of students emailed are students who have currently applied for Fall 2013 conferral , which includes all undergraduate students and graduate students audited by the Office of the Registrar – Ed.D., Ed.M., PHRM, DPT, MBA, PMBA, EMBA, MSW, MLS).

The email specifically includes the link to the definitions of the Degree Checkout Status’s and a link to the Job Aid, in which they are given direction on how to view their graduation status (I have also attached a PDF of the job aid to this email).

After review of the information below, if you have any questions, please feel free to contact me directly!

Thank you,
Kelly Niedermaier

ApplyForGraduation

Dear Student,

To improve the functionality of your HUB Student Center we have released a new functionality that will now allow you to view your graduation status.

As a part of Graduation processing, certain populations of students are required to apply for the conferral of their degree through the HUB Student Center.

Now, after you have completed your application, you will be able to go back into the same area in HUB and view your graduation status. The status will reflect where you currently stand in the conferral process.

As you travel through the conferral process your degree checkout status is subject to change. A chart of degree checkout statuses and their definitions can be found at the Office of the Registrar website:
http://registrar.buffalo.edu/degrees/index.php

The instructions on how to view your graduation status can be found at:
http://www.buffalo.edu/hub/students/pdfs/applyForGraduation.pdf

If, at any time, you have questions regarding your status, please contact your department who will be able to provide further assistance or work with the Office of the Registrar to provide you with additional information.

We hope you find this new tool to be useful!

Thank you,
Office of the Registrar
Degree Audit

October 23, 2013

Spring 2014 Enrollment Appointments Assigned – Sent 10/21/2013

Posted by Registrar in Registrar Communications

Hello Enrollment Users:

This morning I have assigned enrollment appointments for all students. Appointments are one window assigned per day. All enrollment appointments begin at 9:00 AM, on their assigned day, for undergraduates, graduates, and PharmD students.

October 30th will begin spring 2014 enrollment. Attached is the list of credit hours students were assigned with, in each window, and also attached is the list of deadlines and important dates.

I am now working on updating the Office of the Registrar website and I would encourage everyone to visit our website for the most up-to-date information.

http://registrar.buffalo.edu/registration/prepare/regwindows.php

Please let me know if anyone has any questions. Thank you!

Sara

Sara Zeitler
Assistant Registrar for Scheduling & Enrollment
Office of the Registrar
232 Capen Hall
Buffalo, NY 14260
(716) 645-5697
szeitler@buffalo.edu

Enrollment Appointments Spring 2014

Undergraduate Enrollment Appointments Spring 2014

October 23, 2013

Summer 2014 Now Available – Sent 10/21/2013

Posted by Registrar in Registrar Communications

Hello Schedulers,

An announcement has been posted in the system. Please read below for details about the announcement:

Hello Schedulers, Friday we rolled the summer term. It should now be available in SIRI and Infosource. The deadline for all changes to centrally scheduled classes is Friday, December 13 at 5PM. No additional add/deleting/changing of classes with CSS as the facility should take place until we are finished with seating. You can still submit a spreadsheet if you have many changes we need to make for you. Those changes include the following: Combine or Uncombine/Dual List/Cross List requests Credit hour changes New special topics Requisite changes. As always, please DO NOT add/delete/change any CSS classes. When we are working on seating there is no interface on to take your changes over to R25. While we were seating for spring there were many changes made that created conflicts with what was already sat in R25. We will let everyone know when we are done with seating and when it is OK to make the changes described above. We anticipate publishing the schedule on January 2nd. Please note there are no final exams for the summer term. We will begin accepting adhoc room requests for summer on February 1st. I will be scheduling additional monthly workshops for schedulers to be able to come and work on their schedules in a quiet place and ask any questions you may have. Thank you,Sara

If you need more details, please click the link below:

http://scheduling.registrar.buffalo.edu/kb/faq.php?id=12

October 23, 2013

Spring 2014 Schedule Update – Sent 10/7/2013

Posted by Registrar in Registrar Communications

Hello Schedulers,

Please continue to check your schedules in SIRI and HUB. We are still working on getting everything seated and if we have not already, we will be contacting you regarding your unseated classes if we are unable to seat them. The final exam process was run on Friday. Everything that was requested to receive a final has a day/time (and most have a room, but we have a few to work on that do not). Any special requests for double seating and/or combining exams will be looked in to beginning in November.

The spring 2014 schedule is going to be released to students and the public on Wednesday, October 9th. Enrollment will not begin until October 30th so there is still time to get reserve capacities in order.

Please work with Peter and Shakira as they contact you so we can get everything seated before enrollment. We may move rooms around, so please be aware the schedule will be in flux until we can get everything seated.

Lastly, as in all terms, we ask while we are seating that no day/time changes take place. We had quite a few changes, too many to contact each department individually. There were also quite a few additions of new courses. The end result is double bookings and courses added with CSS remaining in HUB and not moving to R25. We have been trying to keep up with the changes to ensure no double bookings, but we will need to continue to need to monitor the changes. We will be unable to move the courses added late into R25 until we have all other courses, originally included with seating, sat. The interface is now on and will catch any new requests, but will not catch day or time changes if the class is already unseated. Our office will be working on revising the process for the fall term, based on the results of this spring term. As with any new process, we will continue to try to work the kinks out.

Please feel free to contact the scheduling line with any questions.

Thank you,
Sara

Sara Zeitler
Assistant Registrar for Scheduling & Enrollment
Office of the Registrar
232 Capen Hall
Buffalo, NY 14260
(716) 645-5697
szeitler@buffalo.edu